• Track Attendance - know who's coming and when they're coming to the church services, Sunday school and more.  Know if they've missed a few services so you can pro-active to follow up with them to make sure everything is okay with them.

In the TAC CMS, you can track attendance at any church events such as who's attending Sunday School or the Wednesday night service.

The problem is, handling attendance one individual record at a time is very time consuming.  That's why we created our Quick Entry windows ... to handle this time consuming task as quickly as possible!  With our Quick Entry window we really have taken a time consuming task and made it a whole lot faster and easier.

• Track Tithes & Contributions - The purpose of church contribution software is to capture contributions and tithes made by members and others.  Then at the end of the year it allows you to print the appropriate print-outs to be mailed to those who provided contributions for their taxes. 

Capturing this information is exceptionally easy in the TAC CMS system.  From a members record, simply click the "Contribute" icon and then add the contribution or tithe. 

If you're adding a bunch of contributions at the same time, do it from our Quick Entry Contribution window.  You can add one right after the other.  You can assign the contribution to an individual record or a family record.  And if you run across a contribution from someone not currently in your system, you can add them very quickly as well, on the fly, without breaking your rhythm and flow.  Or if it's cash that's not assigned to anyone, just leave the Received From field blank.

Can be broken out to different funds.  You can even globally print all tithes reports at the same time to be mailed out at the end of the year.

• Track Pledges - Another common practice at a church as a way to bring in funds for a specific purpose is to get pledges toward a financial goal!  For example, let's say you need something for the church like a bus or you need to expand and have another building built.  Let's say the construction of the new building is $250,000.  With our Pledging Module to the TAC CMS you would ...

  • Keep track of who's pledging and how much,
  • Track how far away from the financial goal all of the pledges combined are,
  • Track all pledges received and show what's outstanding to meet your financial goal,
  • You setup a persons payment frequency and can even send out reminders,
  • If a person misses a pledge payment you'll know and can send a reminder.

Adding a pledge payment to a clients record is easy.  Add the payment and update the Next Payment Due date so you're always on top of payments being made timely.  The list of what our pledging feature offers is pretty amazing which makes handling pledges in your church very easy.

• Visitor Management - The purpose of Church Visitor Software is to track visitors and manage the process of someone going from being a visitor to being a member.  Do this piece effectively and you'll watch your membership grow quickly.  Stay on top of visitations and compel visitors to continue coming back.  Know who's a visitor and have the tools to create the best process to turn visitors into members.  Ignore your visitors and they'll go to another church, or may even conclude church isn't for them ... don't let this happen!

• Counseling - The purpose of Church Counseling Software is to track counseling you'd offer people.  In this day and age of financial problems, relationships going bad, pre-marital counseling and all of the other kinds of counseling a pastor would do, this program keeps track of it all.  Due to the sensitive nature of this, the system should have security so only those who have a need to know what counseling has been done will have access to this information.  Something to consider is, the more you know about what's going on with flock as a whole the better you can lead your flock.  Keeping track of what counseling you're doing helps you do this.

• Prayer Requests - Who needs special prayers?  Where the prayers answered?  Know the prayers needed in your church.  Tracking the prayers answered helps you show the love of our Heaven Father.  It's also a great tool for prayer groups and the church so you know who's in need of prayer.

• Handling inbound phone calls - When a call comes into the church, rather than taking a paper phone message, you can do it in the TAC CMS.  With full integration, it pulls the recipient into the automated phone message and the caller (if they're in your TAC CMS).  It also offers some very nice time saving features to creating a phone message. 

Then, when you're done taking the information, hit the Send Message button and it's sent to the recipients email address.  With Blackberry's and laptops with a Broadband Card, getting the phone message immediately is becoming the standard.  Who wants to wait until they get back to the church when they can get them much sooner?!

• Mass Mailings - The TAC CMS allows you to print personalized letter for each person one by one (Current record only) or you can select a group of people (All records in current query) and send each a personalized letter which is referred to as Mass Mailing.  Once you use this feature, you'll fall madly in love with it!  

By integrating with MS Word, there's just not much you can't do.  That's because MS Word is such a powerful word processor that does a lot!  You can even do newsletters.  The options are endless, especially when you realize you are able to add data from the TAC CMS system to the Word Doc. 

You can also print out envelopes ... one at a time or for everyone in the selected group.  Sort them by zip code for bulk mailings.  Here we show you an example of how you can spruce up your envelope.  You can even print labels.

• Broadcast Emails - This is an incredibly powerful tool.  Send Plain Text, HTML or Both letting the recipients email setting determine which they'll get.  I hope you realize how strategic this feature is. 

Personalize the emails so each person gets one with their personal information within the email ... nice, very nice!  Dear Bob, Dear Eddie, etc.  You may have just sent out 1,000 emails but because it's personalized to the recipient it will appear as if you sat down and wrote the recipient a personalized email.  Very effective technique. 

You can throttle the emails so you're only sending so many per minute or hour.  This is important because many ISP's limit the number of emails you can send per minute or hour.  If you're doing a mailing to 1,000 people and you can only send out 200 per hour you'd want to throttle the system to send an email every 18 seconds (60 min x 60 sec/min = 3600 sec per hour divided by 200 emails per hour = 1 every 18 seconds). 

Do you have a series of emails you send out on a weekly basis?  (During the demo, ask us about the two most powerful marketing strategies today.) 

After sending an email it can update a field.  For example, let's say the field "Last Email Sent" is 3.  You setup for email #4 by choosing those records that =3 in the "Last Email Sent" field and tell the system to increase this number by 1 after sending them email #4 (+1).  Here again, I hope you're seeing just how powerful of feature this is.

• Flex Dates - Flex Dates is an amazing feature that allows you to capture any additional information associated to a date.  It's a simple approach with an incredible outcome.  Then, because you control the Description field, you're able to make sure everyone is filling the description field with the correct information so you can query on the records in the Global window.  Capture anything you want.  Anything that has a date associated to it, that is.  Then, at the Global Flex Dates window you can analyze everything, group alike items together, send a letter to groups records and much more!

• Marriage Management/Tracking - Two hearts becoming one, the Power of 3, a life dedicated and committed to the Lord!  Marriage's is something a lot of churches want to track.  That's why we added this module. 

You capture the information on the Man (Groom) and the Woman (Bride).  If the Groom or the Bride are in your system you can pull their information into this record saving you from re-entering their information.  You can even link it to an individual record or to a family record.  Then you can jump to the linked record, the Groom's record if you pulled the info in from the system (didn't in example above) or the Bride's record if you pulled the info in from the system (did in example above).

• Community Services & People Helping People (Donations) - This feature allows your church to know who has special skills and knowledge, who has items they're willing to donate, who has items they're willing to loan out, and much more. 

This includes tracking businesses like the food bank, or the salvation army or men/women shelters in your area or information on companies like the utility company in your area that will help low income people with their bill and so on.  It's about people helping people and having a tool to manage it all.  Isn't that ultimately what Jesus asked us to do?  To love our neighbors as ourselves? 

The objective here is having a database of services and items that people in your flock (or community) could benefit from should they come up on hard times or just have a need.  What an amazing service this would be to your flock (and community).

• Membership Directory (Coming) - Once you've added your members to the system you'll be able to print out a Membership Directory.  Print them as individual people or by families.  You can choose to include their picture or not with their information.  You can add pictures to an individual record and family record both.

Most are quite impressed with everything that's included in the Members Premier Version.  Many of these modules could be stand alone programs. In fact, if you query things like "church contribution software" or "church donation software" or "church pledges software" and so forth you'd find many different stand alone programs for the specific search to choose from with starting prices at $99.

The huge advantage you gain here is you have all of these features in one program all fully integrated together.  That means you only need to put the member in once and that you can pull up a member and have all of these features right at your fingertips. This alone saves you a tremendous amount of time by eliminating doing double entry and by having everything right at your fingertips.

You want all of your members in one program and for that one program to offer the features you need.  That way you're only putting members in once.  Believe me, it's costly and time consuming to bounce from program to program and be forced to update more than one program when you have a membership change or need to add a new member.

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